M.S WORD MAILINGS TAB
CREARTE
Ø Envelopes - Lets you create and print
envelopes.
Ø Labels - Lets you create and print labels.
START MAIL MERGE
Ø Start Mail Merge - Drop-Down. The drop-down
contains the commands: Letters, E-mail
Messages, Envelopes, Labels, Directory,
Normal Word Document and Step-by-Step Mail Merge Wizard. Creates a form letter
which you intend to email or print multiple times sending each copy to a
different recipient. Displays the "New Address List" dialog box.
Ø Select Recipients - Drop-Down. The 3
options are from step 3 of the wizard. The dropdown contains the commands: Type
New List, Use Existing List and Select from Outlook Contacts. Type New List
displays the "New Address List" dialog box. You will have to save
this list as a Microsoft Office Address List (.mdb).
Ø Edit Recipient List - Displays the
"Mail Merge Recipients" dialog box allowing you to change or filter
the list of recipients.
WRITE & INSERT FIELDS
Ø Highlight Merge Fields - Highlights all the
fields in the active document that have been inserted. This makes is easy to
see what will be replaced.
Ø Address Block - Displays the "Insert
Address Block" dialog box. This allows you to customize how the address
will be inserted.
Ø Greeting Line - Displays the "Insert Greeting Line" dialog box. Let’s you add a greeting line to your document.
Ø Insert Merge Field - Button with Drop-Down.
The button displays the "Insert Merge Field" dialog box. The
drop-down allows you to quickly insert a merge field just by clicking on it in
the list and contains the commands: Title, First Name, Last Name, Company Name,
Address_Line_a, Address_Line_2, City, State, Zip Code, Country_or_Region, Home
Phone, Work Phone, and Email Address.
Ø Rules - Drop-Down. Let’s you add decision
making rules to the mail merge. The drop-down contains the commands: Ask,
Fill-in, If-Then-Else, Merge Record, Merge Sequence, Next Record, Next Record
If, Set Bookmark, and Skip Record If.
Ø Match Fields - Displays the "Match
Fields" dialog box allowing you to match the required fields with the
recipients list.
Ø Update Labels - Only enabled when creating
labels. Updates all the labels in the document to be consistent with the first
label.
PREVIEW RESULTS
Ø Preview Results - This is disabled when
there are no fields in your document. Toggles the merged fields in your
document with actual data from your recipient list.
Ø First Record - View the first record in the
recipient list.
Ø Previous Record - View the previous record
in the recipient list.
Ø Go to Record - View a specific record in
the recipient list.
Ø Next Record - View the next record in the
recipient list.
Ø Last Record - View the last record in the
recipient list.
Ø Find Recipient - Displays the "Find
Entry" dialog box to search for a particular text entry.
Ø Check for Errors - (Alt + Shift + K).
Displays the "Checking and Reporting Errors" dialog box.
This allows you to simulate the mail merge
and to specify how to handle any errors that occur during mail merge. You can
even simulate the merge and report errors in a new document.
FINISH
Ø Finish & Merge - Drop-Down. The drop-down contains the
commands: Edit Individual Documents, Print Documents and Send E-mail Messages.
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