M.S WORD Shortcut Keys

Your Ads Here

 

Shortcut Keys

Function Keys

F1	Displays the Help task pane.
F2	Moves Selection. Highlight something, move the cursor and press Enter.
F3	Building Block ? Replaces an AutoText entry from the preceeding word
F4	Repeats the last command or action.
F5	Displays the GoTo dialog box .
F6	Switches between the document, task pane, status bar, and ribbon. Moves to the next pane in a document if the window is split.
F7	Displays the Editor task pane.
F8	Toggles whether to extend a selection with the arrow keys
F9	Updates all the field codes in the current selection
F10	Toggles the display of the ribbon shortcut keys otherwise known as Access keys.
F11	Moves to the next Field
F12	Displays the Save As dialog box.

Shift + Function

Shift + F1	Redundant see below.
Shift + F2	Copies Text ?
Shift + F3	Toggles between lowercase, mixedcase and uppercase on the selection
Shift + F4	Repeats the last Find, the same as Find Next
Shift + F5	Moves to the position of the insertion point when the document was last saved
Shift + F6	Moves to the previous pane in a document (if the window is split)
Shift + F7	Displays the Thesaurus dialog box.
Shift + F8	Shrink / reduce selection
Shift + F9	Toggles between displaying field codes and field results
Shift + F10	Displays the Shortcut menu for the selected item.
Shift + F11	Moves to the previous Field
Shift + F12	Saves, Displays the Save As dialog box if a new document

Ctrl + Function

Ctrl + F1	Toggles the display of the Ribbon.
Ctrl + F2	Displays the Print Options on the File tab.
Ctrl + F3	Spike / cut to spike (multiple cuts to clipboard)
Ctrl + F4	Closes the active document or window (saving first).
Ctrl + F5	Restores the size of the active document or window
Ctrl + F6	Moves to the next open document or window
Ctrl + F7	Activates the Move window command
Ctrl + F8	Activates the Resize window command
Ctrl + F9	Inserts a blank Field containing two curly brackets
Ctrl + F10	Toggles between maximising and restoring the size of the active document or window
Ctrl + F11	Locks a Field code
Ctrl + F12	Displays the Open dialog box.

Other + Function

Alt + F1	Does something, Fields ?
Alt + F2	Displays the Save As dialog box.
Alt + F3	Create an AutoText entry for the current selection
Alt + F4	Closes the active document or window (saving first).
Alt + F5	Restores the size of the active window
Alt + F6	Toggles between all the documents that are currently open
Alt + F7	next spoll ? Similar to right mouse click ?? Move to the next misspelling ??
Alt + F8	Displays the Macro dialog box
Alt + F9	Toggles between displaying field codes and field results
Alt + F10	Maximise the size of the active window
Alt + F11	Toggles between the Visual Basic Editor window and the Word window.
Alt + F12	Activate Print Preview ??
Alt + Shift + F1	Moves to the previous Field
Alt + Shift + F2	Displays the Save As dialog box
Alt + Shift + F4	Closes the active document or window (saving first).
Alt + Shift + F6	Moves to the previous open document or window
Alt + Shift + F7	Display the Research task pane
Alt + Shift + F9	Field click ??
Alt + Shift + F10	Displays the drop-down menu for the corresponding smart tag
Alt + Ctrl + F2	Displays the Open dialog box
Ctrl + Shift + F3	Spike/cut to spike (multiple cuts to the clipboard)
Ctrl + Shift + F5	Displays the Bookmark dialog box
Ctrl + Shift + F6	Moves to the previous open document or window
Ctrl + Shift + F7	Updates Selection/Source
Ctrl + Shift + F8	Allows you to vertically select text / Selects a column in a table
Ctrl + Shift + F9	Unlinks a Field code
Ctrl + Shift + F11	Unlocks a Field code
Ctrl + Shift + F12	Displays the Print Options on the File tab.

Ctrl + Numbers

Ctrl + 1	Adjusts the line spacing to Single for the current selection
Ctrl + 2	Adjusts the line spacing to Double for the current selection
Ctrl + 3
Ctrl + 4	Unlocks a Field Code
Ctrl + 5	Adjusts the line spacing to 1.5 for the current selection
Ctrl + 6	Unlinks a Field Code
Ctrl + 7
Ctrl + 8
Ctrl + 9
Ctrl + 0	Toggles adding a 12 point line spacing before the current selection
Ctrl + Shift + 8	Toggles the display of paragraph formatting (non printable characters) / show all ?
Alt + Ctrl + 1	Applies the built-in Heading 1 style to the current selection
Alt + Ctrl + 2	Applies the built-in Heading 2 style to the current selection
Alt + Ctrl + 3	Applies the built-in Heading 3 style to the current selection
Alt + Shift + 1	Shows Heading 1
Alt + Shift + 2	Shows Heading 2
Alt + Shift + 3	Shows Heading 3
Alt + Shift + 4	Shows Heading 4
Alt + Shift + 5	Shows Heading 5
Alt + Shift + 6	Shows Heading 6
Alt + Shift + 7	Shows Heading 7
Alt + Shift + 8	Shows Heading 8
Alt + Shift + 9	Shows Heading 9

Ctrl + Letters

Ctrl + A	Selects all the text in the active document
Ctrl + B	Toggles bold on the current selection
Ctrl + C	Copies the current selection to the clipboard.
Ctrl + D	Display the Font dialog box
Ctrl + E	Centre aligns the current selection
Ctrl + F	Displays the Navigation task pane.
Ctrl + G	Displays the GoTo tab on the Find and Replace dialog box.
Ctrl + H	Displays the Find and Replace dialog box with the Replace tab active.
Ctrl + I	Toggles italics on the current selection
Ctrl + J	Justifies the current selection / ie full paragraph justification
Ctrl + K	Inserts a hyperlink (does is display dialog ?)
Ctrl + L	Left aligns the current selection
Ctrl + M	Indents the paragraph. Increase indent
Ctrl + N	Creates a new document based on Normal.dotm template
Ctrl + O	Displays the Open dialog box
Ctrl + P	Displays the Print Options on the File tab.
Ctrl + Q	Resets the formatting back to the original paragraph style (removes any manual character formatting)
Ctrl + R	Right aligns the current selection
Ctrl + S	Saves, Displays the Save As dialog if new document
Ctrl + T	Increases the Hanging Indent of the current paragraph
Ctrl + U	Toggles underining (continuous) on the current selection
Ctrl + V	Pastes the entry from the clipboard.
Ctrl + W	Closes the active document or window (saving first).
Ctrl + X	Cuts the current selection to the clipboard.
Ctrl + Y	Redo the last Word operation.
Ctrl + Z	Undo the last Word operation.

Others + Letters

Ctrl + Shift + A	Toggles between Capitals and Lowercase on the selection
Ctrl + Shift + B	Toggles bold on the current selection
Ctrl + Shift + C	Copies only the formatting from the current selection
Ctrl + Shift + D	Toggles (double) underlining on the selection
Ctrl + Shift + E	Toggles the display of tracked changes (also called revision marks)
Ctrl + Shift + F	Displays the Font dialog box with the Advanced tab active.
Ctrl + Shift + H	Toggles the hidden attribute of the current selection (font dialog)
Ctrl + Shift + I	Toggles italic on the current selection
Ctrl + Shift + K	Toggles smallcaps on the selection
Ctrl + Shift + L	Applies the built-in List Bullet style to the selection
Ctrl + Shift + M	Unindents the paragraph. Decreases indent
Ctrl + Shift + N	Applies the built-in Normal style to the selection
Ctrl + Shift + P	Displays the Font dialog box with the Advanced tab active.
Ctrl + Shift + Q	Applies the Symbol format / Changes the selection to symbol font ??
Ctrl + Shift + S	Displays the Apply Styles task pane.
Ctrl + Shift + T	Decreases the hanging indent of the current paragraph (un-hangs)
Ctrl + Shift + U	Toggles underlining (continuous) on the current selection
Ctrl + Shift + V	Pastes only the formatting. Used in conjunction with (Ctrl + Shift + C)
Ctrl + Shift + W	Toggles underlining (words only not spaces) on the current selection
Ctrl + Shift + Z	Resets the formatting back to the original paragraph style (removes any manual character formatting)
Alt + F	Displays the File Tab.
Alt + G	Displays the Design Tab
Alt + H	Displays the Home Tab
Alt + L	Displays the Developer Tab
Alt + M	Displays the Mailings Tab
Alt + N	Displays the Insert Tab
Alt + P	Displays the Page Layout Tab
Alt + R	Displays the Review Tab
Alt + S	Displays the Reference Tab
Alt + W	Displays the View Tab
Alt + X	does something
Alt + Shift + A	Show all headings ?
Alt + Shift + C	Close task pane
Alt + Shift + D	Inserts the Date field with the format "M/d/yyyy"
Alt + Shift + E	Edit Merge data source ??
Alt + Shift + F	Insert Merge field
Alt + Shift + I	Mark citation
Alt + Shift + K	Mail Merge check
Alt + Shift + L	Outline show first line
Alt + Shift + M	Mail Merge to a printer
Alt + Shift + N	Mail Merge to a new document
Alt + Shift + O	Mark Table of Contents
Alt + Shift + P	Insert Page field with current Page
Alt + Shift + R	Header Footer Link ??
Alt + Shift + T	Inserts the Time field with the format "h:mm:am/pm"
Alt + Shift + U	Update fields ?
Alt + Shift + X	Mark index entry
Alt + Ctrl + A	All in capitals
Alt + Ctrl + C	Enters the Copyright symbol (©)
Alt + Ctrl + D	Inserts an endnote ?
Alt + Ctrl + E	Enters the Euro symbol (?)
Alt + Ctrl + F	Enters an Footnote
Alt + Ctrl + I	Displays the Print Options on the File tab.
Alt + Ctrl + K	Start Autoformat ???
Alt + Ctrl + L	List Num Field ?
Alt + Ctrl + M	Annotation ?
Alt + Ctrl + N	Displays the active document in Normal view
Alt + Ctrl + P	Displays the active document in Page Layout view
Alt + Ctrl + R	Enters the Registered symbol (®)
Alt + Ctrl + S	Split document
Alt + Ctrl + T	Enters the Trademark symbol (™)
Alt + Ctrl + U	Update Autoformat ?
Alt + Ctrl + V	Replaces an AutoText entry from the preceeding word
Alt + Ctrl + O	Goto the top of the next page / repeat find ?
Alt + Ctrl + Z	Goto the previous Insertion point ?

Entering Data

Enter	Enters a new paragraph
Ctrl + Enter	Enters a normal page break
Shift + Enter	Enters a line break (Soft break)
Ctrl + Shift + Enter	Enters a column break or splits the table
Delete	Deletes the selection or one character to the right
Backspace	Deletes the selection or one character to the left
Alt + 0128	Enters the Euro symbol
Alt + 0162	Enters the Cent symbol
Alt + 0163	Enters the Pound symbol
Alt + 0165	Enters the Yen symbol
Alt + Ctrl + -	Enters an Em Dash (number pad) (longer)
Ctrl + -	Enters an En Dash (number pad) (shorter) basically a hyphen
Ctrl + Tab	Enters a tab in a table cell
Ctrl + Shift + -	Enters a non breaking hyphen (ie grammer note 2 hyphens = 1 dash)
Ctrl + Shift + Spacebar	Enters a non breaking space / hard space, ie prevents word wrap at undesirable places ??
Ctrl + #
Shift + Delete	Cut ??
Ctrl + Insert	Copy ??

Extending Data

Shift + Home	Extends the selection to the beginning of the line
Shift + End	Extends the selection to the end of the line
Shift + Up Arrow	Extends the selection one line up
Shift + Down Arrow	Extends the selection one line down
Shift + Left Arrow	Extends the selection one character to the left
Shift + Right Arrow	Extends the selection one character to the right
Ctrl + Shift + Home	Extends the selection to the beginning of the document
Ctrl + Shift + End	Extends the selection to the end of the document

Selecting Data

Ctrl + Shift + Up Arrow	Selects to the beginning of the current paragraph
Ctrl + Shift + Down Arrow	Selects to the end of the current paragraph
Ctrl + Shift + Left Arrow	Selects the beginning of the current word
Ctrl + Shift + Right Arrow	Selects the end of the current word
Ctrl + Shift + Home	Selects to the beginning of the document
Ctrl + Shift + End	Selects to the end of the document
Shift + Page Up	Selects to the top of the previous screen
Shift + Page Down	Selects to the bottom of the next screen
F8, F8	Selects the current sentence ??
F8, F8, F8	Selects the current word ??
Ctrl + Backspace	Deletes one word to the left of the cursor
Ctrl + Delete	Deletes one word to the right of the cursor
Ctrl + Shift + F8	Selects the active column
Double Left Mouse Click	Selects the whole word
Ctrl + Left Mouse Click	Selects the whole sentence
Triple Left Mouse Click	Selects the entire paragraph

Formatting Data

Ctrl + ]	Increases the font size of the current selection by 1 point
Ctrl + [	Decreases the font size of the current selection by 1 point
Ctrl + Shift + ]	Increases the font size of the current selection by 1 point
Ctrl + Shift + [	Decreases the font size of the current selection by 1 point
Ctrl + Shift + >	Increases the font size to the next size in the font drop-down list
Ctrl + Shift + <	Decreases the font size to the previous size in the font drop-down list
Ctrl + =	Applies Subscript to the selection (automatic spacing)
Ctrl + Shift + =	Applies Superscript to the selection
Ctrl + Spacebar	Resets the formatting back to the original style (removes any manual formatting)
Alt + Shift + Right Arrow	Demotes the paragraph to the previous heading style
Alt + Shift + Left Arrow	Promotes the paragraph to the next heading style

Manoeuvring

Arrow Keys	Moves one character in the corresponding direction
Tab	Moves to the next cell in a table (or inserts a normal tab)
Home	Moves to the beginning of the line
End	Moves to the end of the line
Page Up	Moves to the previous screen
Page Down	Moves to the next screen
Alt + Page Up	Moves to the start of the column
Alt + Shift + Page Up	Moves to the start of the column
Alt + Home	Moves to the start of the row
Alt + Shift + Home	Moves to the start of the row
Ctrl + Home	Moves to the beginning of the document
Ctrl + End	Moves to the end of the document. Does not include the final paragraph mark.
Ctrl + Up Arrow	Moves to the beginning of the paragraph or the previous paragraph
Ctrl + Down Arrow	Moves to the end of the paragraph or the next paragraph
Ctrl + Left Arrow	Moves one word at a time to the left
Ctrl + Right Arrow	Moves one word at a time to the right
Ctrl + Page Up	Moves to the top of the previous page (paragraph / end of column) ??
Ctrl + Page Down	Moves to the top of the next page
Ctrl + Shift + Home	Start of the document ext ?
Ctrl + Shift + Return	Inserts a column break
Alt + Ctrl + Page Up	Moves to the top of the current window
Alt + Ctrl + Page Down	Moves to the bottom of the current window
Shift, Home	Start of the line ext ?
Shift + Tab	Moves to the previous cell in a table

Other

Alt + Ctrl + Home	Activates the Document Browser
Alt + Enter	Repeat the last command or action.
Alt + Tab	Toggles between all your open applications
Alt + Shift + Tab	Toggles backwards between all your open applications
Alt + Print Screen	Copies just the active window / application to the clipboard ??
Alt + Spacebar	Activates the Control Box in the top left hand corner
Alt + Backspace	Undo the last command or action.
Alt + Escape	Toggles between all your open applications on the taskbar
Alt + Shift + Backspace	Repeat the last command or action.
Alt + Up	Previous object ?
Ctrl + /	Toggle master/subdocuments
Ctrl + Insert	Copies the selection to the clipboard
Ctrl + Escape	Activates the Windows Start menu
Ctrl + Spacebar	Resets the formatting back to the original paragraph style. Removes character formatting from the selection
Ctrl + Up Arrow + F9	Converts a field to text ??
Shift + Delete	Cuts the selection to the clipboard
Shift + Insert	Pastes the entry from the clipboard.
Esc	Cancels the action or closes the dialog box

Your Ads Here

Your Ads Here

Your Ads Here

Your Ads Here